SEAT Trainers Grant Claim Form - 2017/18

SEAT FACT Sheet (Aug 16)

SEAT FACT Sheet Epsom (Nov 16)

Joint Honorary Edu Contract for SEAT GP Trainees

Joint Honorary Edu Contract for SEAT BBT trainees

Trainee Car Mileage Guidance

SEAT FACT Sheet Epsom (Nov 16)

Trust Contact List (Feb 17)


Following a consultation paper in December 2010, a pilot was carried out for GP trainees to have a Lead Single Employer from August 2011. Feedback received from the pilot was very positive for GP trainees, host organisations and the Lead Employers. The arrangement has continued to be developed over the years and the Lead Single Employer for GP Trainees is the local Acute Trust in the GP Training Programme area in which the GP trainee commences their training programme. Health Education England working across Kent, Surrey & Sussex (HEEKSS) and the Acute Trusts agreed a Service Level Agreement (SLA). Epsom and St Helier University NHS Trust joined the SEAT arrangement in December 2016.

GP Trainees included in the Lead Single Employer Acute Trust process from August 2016:

All GP Trainees recruited to the KSS Training programmes since August 2011 are employed by the Lead Single Employer Acute Trusts except ST1/2 trainees on the Epsom GP Training Programme who joined in December 2016. All Trainees on the Broad Based Training Programme are also employed under the Single Employer arrangement.

*Trainees NOT employed under SEAT – there are a small number of GP Trainees who commenced training prior to August 2011 (who may have had a break in training or may be training less than full time) that are not employed by the Lead Employer. Therefore, these trainees will be employed by the organisation in which they are working. When these trainees are in a GP placement they will need to be employed by the GP Training Practice - Practice Managers/GP Trainers should clarify the employment status of each trainee in advance of them commencing in post.

SEAT Trainees will:

  • be employed by the Lead Employer (Local Acute Trust that is associated with the GP trainees training programme)
  • follow the employment policies of the Lead Employer
  • have their salary paid by the Lead Employer
  • claim their Car Mileage Allowance through the Lead Employer (which is signed off by their GP Trainer).
  • ST1 & ST2 trainees will claim all study leave reimbursements (including GP placement study leave) through the Lead Employer’s Medical Education Centre (approved by the GP Programme Director and signed off by the Clinical Tutor or Director of Medical Education).
  • ST3 trainees will claim their study leave reimbursements from the HEEKSS GP Schoot.
  • BBT trainees will claim their study leave reimbursements through the Lead Employer's Medical Education Centre.
  • be offered the discretionary pre-purchased medical indemnity from the MDU, available through completing an on-line form. This will be funded direct from HEEKSS on the trainees’ behalf. To register and confirm your medical indemnity arrangement please complete the on-line form click here
  • apply for removals expenses (if appropriate) from Health Education England, London (which under this process will cover GP trainees in a GP or hospital placement, as they are employees of the Acute Trust).
  • Will complete the HEEKSS SEGPR placement form.

GP Practices as Host Organisations for SEAT employed trainees:

The Single Lead Employer will require all GP Training Practices, as host organisations, to sign a Service Level Agreement.

GP Trainers will need to complete the following documents when hosting a SEAT employed GP Trainee:

The GP Trainer grant will be paid following the authorisation of the completed/signed Trainer SLA and on receipt of an invoice from the practice. Where the GPStR is training less than full time, the GP trainer grant will be paid in full. Please note that where an overlap of trainees occurs, the Overlap policy applies.

The Acute Trust contacts for Single Employer queries are listed here.